# Take the Perfect Planner Challenge ‌‌🗓‌ **URL:** \ **Category:** Challenges\ **Tags:** community-challenge\ **Created:** [March 12, 2025, 1:30pm UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681 "2025-03-12T13:30:13Z")\ **Posts on this page:** 16\ **Page:** 2
**Author:** ![Romanenkov\_Al3x](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/romanenkov_al3x/32/36257_2.png) [@Romanenkov\_Al3x](https://community.dynatrace.com/u/Romanenkov_Al3x)\ **Post date:** [March 17, 2025, 6:04am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/21 "2025-03-17T06:04:28Z")
**Eisenhower Matrix: Prioritizing Tasks** Before initiating a task, I always evaluate whether it is necessary for me to complete it. If so, I consider how frequently I perform this task and explore opportunities to optimize the process. The initial set of questions: - What is this? - Do I need to do something with it? - Now? - Why? **What if I don’t do it at all?** If there are no consequences, then I don’t do it at all. Next question: **Is the task unclear?** If so, I use planning and decomposition. **When it’s time** to execute the task, I rely on a wonderful formula. It’s called “ **count to three and do it.** ” I disable all other notifications and pop-up messages, including alerts in work chats. I always schedule deep work sessions and avoid interrupting them, except for taking my dog for a walk. **Only one calendar** with notifications from 1,2,3 do it. **No other calendars at all.** Just one task per day, 365 tasks per year. If an important work meeting is missed, it means it wasn’t that important after all. Regards, Alex ---
**Author:** ![kuncarlos](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/kuncarlos/32/32091_2.png) [@kuncarlos](https://community.dynatrace.com/u/kuncarlos)\ **Post date:** [March 17, 2025, 7:58am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/22 "2025-03-17T07:58:39Z")
For work, I use Outlook Calendar. For personal stuff, it’s Google Calendar… and my wife, the ultimate keeper of our plans! 😅📅 ---
**Author:** ![RohitBisht](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/rohitbisht/32/38577_2.png) [@RohitBisht](https://community.dynatrace.com/u/RohitBisht)\ **Post date:** [March 17, 2025, 11:03pm UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/23 "2025-03-17T23:03:48Z")
For work, I use One note to take notes, and calendar. Personally, I use notes, official calendar for personal appointments, reminders for bin day and have a WhatsApp group group with my wife for shopping list items ---
**Author:** ![gbaudart](https://avatars.discourse-cdn.com/v4/letter/g/e47c2d/32.png) [@gbaudart](https://community.dynatrace.com/u/gbaudart)\ **Post date:** [March 18, 2025, 9:33am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/24 "2025-03-18T09:33:38Z")
Hi, For work, I use Notion for Kanban & ToDo, and Outlook Calendar. Personally, I use Notes (on iOS),  and Outlook Calendar. ---
**Author:** ![izabelarokita](https://avatars.discourse-cdn.com/v4/letter/i/b487fb/32.png) [@izabelarokita](https://community.dynatrace.com/u/izabelarokita)\ **Post date:** [March 18, 2025, 9:56am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/25 "2025-03-18T09:56:16Z")
I love the part where you mention doing the small tasks as they come in/see them right away! With this approach, you can avoid the situation where those “small things” are piling up, and as a result, you can get so overwhelmed that you’ll feel stuck. 😬 Also, small tasks usually equal quick wins, so why not benefit from this free dopamine rush from time to time 😅 ---
**Author:** ![dmezynski](https://avatars.discourse-cdn.com/v4/letter/d/e47c2d/32.png) [@dmezynski](https://community.dynatrace.com/u/dmezynski)\ **Post date:** [March 18, 2025, 3:56pm UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/26 "2025-03-18T15:56:16Z")
I’m all about using my to do list app, keep an ongoing list of things that need to be done, continually review and re-prioritize. ---
**Author:** ![izabelarokita](https://avatars.discourse-cdn.com/v4/letter/i/b487fb/32.png) [@izabelarokita](https://community.dynatrace.com/u/izabelarokita)\ **Post date:** [March 19, 2025, 11:08am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/27 "2025-03-19T11:08:27Z")
I love planning so much!!! Honestly, putting chaos in order gives me a lot of satisfaction. Nevertheless, is it about strategizing some work-related long-term projects or planning my daughter’s doctor appointments (there are a lot of them within the first year of life 😅). Still, I believe the key to effective planning is constant iteration, learning from your experiences, and adjusting to a constantly changing environment. Do not be afraid to plan something even though you’re not sure it will be possible to accomplish—pursuing the goal itself might teach you a lot! 💪 This was my personal game-changer; getting rid of the “set in stone” mentality helped me plan everything far more effectively. In general, I use various types of planning methods. I track all of my private appointments and friends’ and family’s birthdays/anniversaries on my smartphone calendar. For meetings and daily work, I prefer a traditional notebook and pen to write down some keywords and general thoughts that I tend to analyze later. I also very actively use our Community Team Jira board as I’m a big fan of agile methodology. ---
**Author:** ![Karolina\_Linda](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/karolina_linda/32/36089_2.png) [@Karolina\_Linda](https://community.dynatrace.com/u/Karolina_Linda)\ **Post date:** [March 19, 2025, 11:34am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/28 "2025-03-19T11:34:23Z")
I love the GIF 😄😄😄 ---
**Author:** ![RazTN7](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/raztn7/32/10208_2.png) [@RazTN7](https://community.dynatrace.com/u/RazTN7)\ **Post date:** [March 20, 2025, 8:42am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/29 "2025-03-20T08:42:45Z")
I’m obsessed with the mobile app “To-Do List - Schedule Planner”! As someone who tends to forget important personal tasks like bill payments, events, and shopping lists, this app has become my trusted companion - or as I like to call it, my “second wife” - keeping me on track with timely notifications! ---
**Author:** ![PeterPutz](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/peterputz/32/34991_2.png) [@PeterPutz](https://community.dynatrace.com/u/PeterPutz)\ **Post date:** [March 20, 2025, 12:59pm UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/30 "2025-03-20T12:59:50Z")
As a project manager, Jira keeps me on track. For everything else, I use a simple sheet of paper to jot down my to-dos. The trick is, I throw away the paper at the end of the week, no matter how many items are still open. That way, I can start the new week with fresh energy, and what’s truly important will pop up again anyway. It’s like a weekly brain detox! ---
**Author:** ![victoria](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/victoria/32/21655_2.png) [@victoria](https://community.dynatrace.com/u/victoria)\ **Post date:** [March 23, 2025, 10:06pm UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/31 "2025-03-23T22:06:16Z")
Recently started using Notion with templates for a whole host of things.. going well so far. I am using a Kanban board for my personal to do tasks. It works way better than a traditional to do list for me. ---
**Author:** ![Peter\_Youssef](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/peter_youssef/32/14668_2.png) [@Peter\_Youssef](https://community.dynatrace.com/u/Peter_Youssef)\ **Post date:** [March 24, 2025, 11:29am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/32 "2025-03-24T11:29:35Z")
When Planning comes into play: - To ensure seamless tasks completion, adopting productivity & planning apps offered by Microsoft. - Proper planning happens when critical tasks are being divided into smaller, and manageable tasks “chunks”. - Task prioritization & Schedules are key factors. - Pomodoro technique is applied for efficient time management. ---
**Author:** ![AravindhanV](https://avatars.discourse-cdn.com/v4/letter/a/ed8c4c/32.png) [@AravindhanV](https://community.dynatrace.com/u/AravindhanV)\ **Post date:** [March 27, 2025, 6:14am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/33 "2025-03-27T06:14:07Z")
Once Upon a time wiseman told, “Unplanned works are always amazing success, Because planned ones will not happen as expected”. Believe its not only for Trips but the work also. Stay Strong and face the challenges when its coming to you.😁 ---
**Author:** ![radek\_jasinski](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/radek_jasinski/32/10432_2.png) [@radek\_jasinski](https://community.dynatrace.com/u/radek_jasinski)\ **Post date:** [March 27, 2025, 10:36am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/34 "2025-03-27T10:36:24Z")
The most effective planning method? For me, it’s just a regular paper notebook and a calendar. The calendar helps me keep track of when things are happening, and I use the notebook to write down key tasks and related action items 😀 Yeah, maybe I’m just old-school ---
**Author:** ![Ahmedrahbi](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/ahmedrahbi/32/20520_2.png) [@Ahmedrahbi](https://community.dynatrace.com/u/Ahmedrahbi)\ **Post date:** [April 11, 2025, 7:19pm UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/35 "2025-04-11T19:19:54Z")
I love mixing tools that match my different needs! - For meetings and events, Google Calendar is my go-to — easy to sync and manage reminders. - For study notes and learning, I rely on Obsidian; the backlinking helps me connect ideas and build long-term knowledge. - And when it comes to organizing life in general (goals, tasks, routines), Notion is my favorite all-in-one space. Each tool plays a role in helping me stay on top of the chaos! 😄🗂📚📅 ---
**Author:** ![richard\_guerra](https://dub1.discourse-cdn.com/dynatrace/user_avatar/community.dynatrace.com/richard_guerra/32/9592_2.png) [@richard\_guerra](https://community.dynatrace.com/u/richard_guerra)\ **Post date:** [April 12, 2025, 11:59am UTC](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681/36 "2025-04-12T11:59:15Z")
I’ve used the Things app in the past. I’m now running an AOS phone so I’m using DGT GTD. Not as formally as I’d like - I need to get into the practice of regular end-of-week reviews. I did start a new practice this year of carrying a small notebook. I believe that smartphones are an addiction and I’m trying to keep my phone hidden when I’m meeting someone in person. ![Field Notes.jpg](https://global.discourse-cdn.com/dynatrace/original/2X/b/b468d93a0e875ac4a069ab158fd141f3e75e79d0.jpeg) [Previous page](https://community.dynatrace.com/t/take-the-perfect-planner-challenge/50681.md?page=1)